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Poster Guidelines

This year, the poster sessions will feature posters by researchers funded by GCEP, along with posters from students from the Energy Transformation Collaborative (ETC) at Stanford. Only the GCEP entries highlight current research will be considered in the symposium poster competition. 

ETC Student Poster Presenters, please click here.

GCEP Graduate Students, Postdocs, and Alumni (alumni = students and postdocs who recently worked on a GCEP effort that is now completed): Read below. 

For GCEP Graduate Students, Postdocs and Alumni who are lead presenters: 

(Please check with other poster authors before submitting information to avoid duplicates.)

Key Dates and Times

  • Friday, September 15: Deadline for lead poster presenters to register at under the "GCEP-Funded Student/Postdoc - Current or Former" category and provide the following information:
    • Poster Title (exactly how you want it to be printed in the program)
    • Complete List of Authors Names (including the Lead Presenter, GCEP PI and other authors - exactly how you want it to be printed in the program)
    • Research Category that best describes poster (you will be provided options)
    • Lead Presenter's Name
    • Lead Presenter's Email
    • Lead Presenter's Cell Phone
    • GCEP PI associated with this work
  • Monday, October 2: By this date, all lead presenters will be notified as to whether they will be presenting their posters on Tuesday, October 17 during Session A (3:15 – 4:45 pm) or Session B (3:45 – 5:15 pm).
  • Tuesday, October 17 (first day of the symposium): Poster sessions will be set up in two locations: Ford Garden’s fountain area and McColl Plaza (outside of Fisher Conference Center), Frances C. Arrillaga Alumni Center
    • 8:00 am - 10:00 am: Check in at the registration desk and put up your posters.
    • 10:00 am: ALL posters need to be up by this time so attendees can view during the 10:15 am break.
    • 3:15 – 4:45 pm: Session A – Lead presenters need to stand with poster to answer questions from the symposium attendees and the judges.
    • 3:45 – 5:15 pm: Session B – Lead presenters need to stand with poster to answer questions from the symposium attendees and the judges.
    • 5:15 pm: All posters need to stay up on their board until this time. GCEP staff and volunteers will take down posters and keep overnight, so that winning posters can be displayed the next morning.
    • 5:30 – 7:00 pm: Please join us for the invitation-only “Social and Dinner for GCEP and Stanford-Affiliated Researchers and Organizations” in Fisher Conference Center at Frances C. Arrillaga Alumni Center.
  • Wednesday, October 25: Deadline to send web-friendly PDF version of poster for GCEP site to

Poster Guidelines

We encourage each research team to present several posters highlighting the technical details of its project. During past meetings, attendees from the GCEP Sponsor companies were very impressed by the discussions they had with the graduate students and postdocs hosting their posters. 

As with the presentations, please prepare your posters to communicate to an audience that will consist of many faculty and students from Stanford, technical experts from each of the Sponsor companies, and outside energy professionals. 

If you have results that you are considering to patent, please review data to be made public at this meeting to ensure that they will not be included in future patent applications.

Poster Competition (for posters on current GCEP research only)

GCEP will have a "best poster" competition for posters highlighting current GCEP research only that will be judged by a panel of outside independent reviewers, Stanford technical staff, and GCEP Sponsor technical representatives on Tuesday, October 17. The winners will be announced, the "best" and "honorable mention" posters will be displayed and the "best poster" award will be presented at the conference on Wednesday, October 18. 

Criteria for Poster Judging:

  • Results - Strong, impressive results based on innovative science and having the potential for impact in the energy field (50%);
  • Poster Content - Design, organization, readability of poster by providing a clear description of objectives, approach, methods and results. (30%); and
  • Oral Presentation - Ability to clearly explain and interact well with judges and others (20%).

Poster Requirements

The GCEP logo must be displayed on all posters highlighting current GCEP research. The GCEP logo (and usage guide) and the Stanford seal are available for download at the link at the top of this page. We will provide one 8' width x 4' height board and pushpins for each poster.

All lead presenters stand by your poster: During their assigned sessions, lead presenters need to stand by their posters to answer questions from Symposium attendees and judges. A map showing where the posters should be set up will be provided on the symposium site and in the poster handout at the conference.

For questions, please contact Felicia Laje at